Write the session report

Open a report

Four routes to the same editor. Use whichever is closest.

1. 1From the class page: open the class and go to its Reports tab.
2. 2From check-in: the Session report button at the top of the roster panel.
3. 3From the schedule: open a session and scroll to the Session report button.
4. 4From the studio dashboard: the "Write Session Report" quick-action card.

• On the Reports tab the button tells you the state: Write report when nothing exists, Continue draft when a draft is waiting, Open report once it is published.
• The status column reads none, draft, published or edited.
• The tab lists the most recent past sessions, newest first. Before any class has happened you get "No past sessions yet — reports appear here once a class has taken place."

Write and publish it

1. 1Fill in the "What we covered" card. The placeholder is a good prompt: "Warm-up, the drills, the form we worked on, what to practise at home…". You have 5,000 characters, with a live counter.
2. 2Optionally add a note per student in the "Student notes" card — one textarea each, 2,000 characters, placeholder "A note for {firstName}’s family…". Students who attended carry an Attended badge.
3. 3Click Save draft to come back to it, or Publish to send it.
4. 4Once published, the two buttons are replaced by a single Save changes.

• The recap is read by every family in the class. The card says so: keep staff-only observations out of it.
• A student note goes only to that student’s own account holder — no other family in the class can see it.
• Publishing is a one-way door. There is no unpublish.
• You cannot publish a class that has not happened yet. Drafting ahead is fine — the footer tells you to save a draft and publish once it has. The cutoff is the studio’s calendar day, so a class this evening already counts as today.
• Publish stays disabled until the recap has text in it. Student notes alone are not enough.
• Re-saving a published report only marks it edited if you actually changed something.
• A cancelled session cannot be written up at all.
• Publishing queues an email to the guardians of that session’s roster — subject “{class name}: class report for {date}” — carrying your recap in full and a link to their portal.
• That email goes out ONCE, on the first publish. Correct the report later and nobody is emailed again; the version in their portal updates and is badged Edited.
• Families read it under Class Reports in the portal. They see the recap, and a boxed “Note for {first name}” only if you wrote one for their child.
• You can write the report for any session at your studio, not only your own — so covering a colleague’s class is not a special case.